Enquiries, quotes, plant, people and invoices.
One place to run your plant-hire business.
UpRate booking demonstration: choose an empty slot on the asset schedule.
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“UpRate has replaced many of our manual processes, allowing us to manage everything in one centralised system.”
I have found the Uprate Resource Management System to be an extremely useful tool for managing our resources and day-to-day operations. The onboarding process was straightforward, with clear guidance and support that made it easy to get up and running quickly. Even for new users, the system is easy to learn and doesn't require extensive training. UpRate has replaced many of our manual processes, allowing us to manage everything in one centralised system.
One of the biggest benefits is how responsive the platform is to updates and amendments. Changes can be made quickly and are reflected immediately, helping to keep projects and resource schedules accurate and up to date. This flexibility has made it much easier to adapt to the ever-changing requirements of our customers.
The invoicing functionality is another major advantage. The ability to generate and manage invoices directly within the system, combined with seamless integration with Xero, has significantly streamlined our financial processes. The direct link to Xero reduces duplicate data entry, improves accuracy, and saves valuable administrative time.
Overall, Uprate has become an integral part of our business. It is easy to use, reliable, and continues to evolve through practical updates and improvements. The combination of resource management, invoicing, rapid amendments, and Xero integration has helped us work more efficiently, reduce administration, and maintain greater control across our operations.
“UpRate has made day-to-day work much easier, everyone has a clearer view of what’s happening, which means fewer follow-ups and better communication with the team.”
UpRate has made day-to-day work much easier, everyone has a clearer view of what’s happening, which means fewer follow-ups and better communication with the team.
Tasks are simpler to manage, giving us more time to focus on customer support.
Every customer.
Every contract.
Keep enquiries, follow-ups and customer details together. Prepare quotes and carry agreed work into hire contracts.
Free for 1 user. Fixed capacity bands for larger teams.
Get started
Keep the next
job moving.
Record the customer or prospect, site and requested work before the hire is agreed. Track the enquiry stage and give follow-ups a date and an owner.
Keep the team’s activity with the customer, enquiry or contract so colleagues can pick up the conversation. Quotes can start from an enquiry while hire dates are still being agreed.
Plan your plant.
Place your people.
See your assets and labour on the schedule, book them to the job and keep the timesheets with the work.
Finish the work.
Keep the invoice moving.
Bring your job details into the invoice workflow. Keep track of invoices without losing the contract behind them.
Send a secure link for your customer to review and sign their hire contract.
Set working days and start times for plant and labour, including multiple bookings in one day.
Keep the hire contract, site details and assigned resources together for each booking.
Upload and organise timesheets against each assignment, ready when you need them.
Prepare invoices using hire-contract charges, scheduled resources and supporting timesheets.
Create invoices in Xero from UpRate, with your chosen sales codes and tracking categories.
Choose the modules for your workflow. See what each one includes.
Compare modulesEssential is recommended for one user with no invoice or resource demand.
Follow enquiries through quotes and hire contracts. Free for 1 user; larger teams use fixed user-capacity bands.
Scheduling, timesheets and invoicing are not included.
Monthly costs before annual discount
Take customer work from the hire contract through to the invoice.
Scheduling and timesheets are not included.
Monthly costs before annual discount
Connect the hire desk with your plant, people and working schedule.
Invoicing is not included.
Monthly costs before annual discount
Keep customers, scheduling, timesheets and invoicing together.
Includes all three managers.
Monthly costs before annual discount
Sales Manager is the foundation. Add Invoice Manager, Resource Manager or both.
Swipe or scroll sideways to compare modules.
| What’s included | Sales Manager | Invoice Manager | Resource Manager |
|---|---|---|---|
| Sales Manager | Included | Not included | Not included |
| Customers and contacts | Included | Not included | Not included |
| Enquiries and follow-ups | Included | Not included | Not included |
| Quotes | Included | Not included | Not included |
| Hire contracts | Included | Not included | Not included |
| Notes and activity | Included | Not included | Not included |
| Invoice Manager | Not included | Included | Not included |
| Prepare and manage invoices | Not included | Included | Not included |
| Track invoice status | Not included | Included | Not included |
| Linked contracts and invoices | Not included | Included | Not included |
| Resource Manager | Not included | Not included | Included |
| Plant and labour records | Not included | Not included | Included |
| Assignments and scheduling | Not included | Not included | Included |
| Timesheet collection | Not included | Not included | Included |
Your selected user, invoice and resource capacities are shown in the quote above.
Sales Manager is free for exactly 1 user. Larger teams buy the next user-capacity band: 2 users £50, up to 5 £100, up to 10 £200, up to 15 £300, up to 20 £400, up to 30 £550 and up to 50 £800 per month, all + VAT. Contact us above 50 users. It covers customers, contacts, enquiries, follow-ups, quotes, hire contracts, notes and activity.
Yes. Add Invoice Manager to Sales Manager without Resource Manager. Invoice Manager starts at £58 + VAT for 20 invoices per month. Capacity rounds up in blocks of 20, up to 3,000. Each successive block has a 5% lower per-invoice rate, down to £0.60; earlier blocks keep their rates. Selecting it buys at least 20 invoices, even with zero demand.
Resource Manager includes plant and labour records, assignments, scheduling and timesheets. Capacity rounds up in blocks of 20, up to 3,000 ongoing managed resources. The first block costs £100 + VAT per month; each successive block has a 5% lower per-resource rate, down to £1. Earlier blocks keep their rates. Both plant and people count as resources. Zero resources costs zero. Contact us for larger capacities.
Positive invoice and resource demand rounds up to blocks of 20. For example, 51 invoices buys 60 invoices per month for £165.45 + VAT; 51 resources buys capacity for 60 ongoing resources for £285.25 + VAT per month. Later blocks have lower per-item rates, subject to the minimum rates; earlier blocks keep their rates. User capacity and optional module charges add together.
Annual prepayment saves 10% on the complete selected subscription. The quote shows the monthly equivalent and the annual total charged in advance. Invoice allowances still reset on your monthly subscription renewal date without rollover.
Prices are exclusive of VAT. Use Include VAT (20%) in the calculator to view VAT-inclusive amounts.
Start with customers and contracts. Add more when you need it.
Tell us about your hire business or ask a question about UpRate.
Prefer email? help@uprate.digital
Need help getting started? Browse the guides
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