UpRate

Mobile crane invoicing software in the UK

For mobile crane hire teams in the UK, UpRate helps you prepare a crane hire invoice from the agreed contract. Keep customer and contract details connected to the office workflow, choose the modules your team needs, and use this practical handover to check what must be agreed before the next person takes over.

Sign up for FREESee the workflow

Free CRM for 1 user with Sales Manager: customers, enquiries, quotes and hire contracts. Larger teams use paid capacity; scheduling, timesheets and invoicing are optional modules. No credit card needed to create your account.

UpRate invoice preparation with chargeable items and the connected Xero customer panel
Invoice preparation and the Xero customer connection. Static product screenshot.

Built around the hire desk.

Start from the contract

Invoice Manager can import contract charge items for review instead of reconstructing work from unrelated messages.

Make accounts checks explicit

Review the customer, descriptions, quantities and rates before submitting.

Retrieve the document

The Xero workflow returns the invoice PDF for your agreed customer submission route.

Wider UK customer experience.

Read the full customer stories

“UpRate has replaced many of our manual processes, allowing us to manage everything in one centralised system.”

Alan McCaig, Hire Desk Manager
Alan McCaigHire Desk ManagerForsyth of Denny · Scotland

UK: a cross-border depot handover — prepare a crane hire invoice from the agreed contract

Illustrative workflow: In this illustrative UK example, a cross-border depot handover affects the job. Accounts receives completed work but the customer reference and final description need checking.

  1. Find the agreement

    Open the hire contract and confirm customer, buyer reference and work being invoiced.

  2. Review charge items

    Import contract charge items; check descriptions, quantities and rates against the agreement and supporting records.

  3. Complete the Xero handoff

    Choose Tax Rate and Sales Type, review, submit to Xero and retrieve its PDF for the customer.

Choose the workflow you need.

Start with Sales Manager. Add the modules and capacity your hire desk needs.

Sales Manager
Browse customers and contracts with search, filters and tables, alongside enquiries and quotes. Where enabled, add dated records and follow-ups.
Invoice Manager
Add invoicing with the monthly capacity you need.
Sign up for FREECompare modules and capacity

Free CRM for 1 user. No credit card needed to create your account.

Questions before you start.

Which modules do I need?

Sales Manager is the foundation for customers and contracts. Resource Manager adds plant and labour scheduling and timesheets. Invoice Manager adds invoices.

Can I start with one user?

Sales Manager is free for 1 user; larger teams use fixed user-capacity bands. Optional modules have separate capacity pricing. Check the current calculator.

Can I add crane hire invoicing without scheduling? (the UK)

Yes. Add Invoice Manager to Sales Manager without Resource Manager. Review current pricing and capacity in the calculator. The Xero workflow does not include lift planning, automatic buyer-portal submission or guaranteed payment.

What do United Kingdom, Britain, GB and broad UK compass searches mean?

The United Kingdom, or UK, includes England, Northern Ireland, Scotland and Wales. Great Britain, also called Britain or GB, includes England, Scotland and Wales and excludes Northern Ireland. North UK does not mean North England. For a north, south, east or west UK/Britain request, identify the home nation and actual site; use its relevant audience page without treating compass words as administrative boundaries.

Can this workflow look up coverage from a full postcode?

No postcode lookup or exhaustive coverage matching is provided here. The official postal geography sources explain why postcode and administrative boundaries can differ. Use the actual site address and full postcode as a starting point for the responsible person’s check.

A practical UK handover check

UK movement notifications depend on the actual route and load; ESDAL supports the external notification process. Confirm the authority for each journey segment, including the separate Northern Ireland process.

For this illustrative UK job, the useful office result is reviewed charge items ready for the Xero handoff. Confirm the recipient and order reference before the Xero handoff. A buyer may need supporting records or a specific submission route; neither follows automatically from a schedule entry. Review Tax Rate and Sales Type with accounts. UpRate does not provide tax advice or submit to every public-buyer portal. UpRate organises the commercial and operational record; responsible people settle site access, permissions and safe lifting arrangements externally.

A changed permission window does not itself authorise extra charges. Compare the agreement and supporting work record before importing and reviewing contract charge items.

The United Kingdom, or UK, includes England, Northern Ireland, Scotland and Wales. Great Britain, also called Britain or GB, includes England, Scotland and Wales and excludes Northern Ireland.

A postcode area, a postcode district and a full unit postcode describe different levels of postal geography. Use the actual site address and full postcode when known; a broad prefix is not enough to establish the site authority or operating arrangements. Postal and administrative boundaries can differ, so check the current official geographic reference and the responsible authority rather than assuming a region name settles the job.

Your next job.
A little simpler.

Free CRM for 1 user with Sales Manager. No credit card needed to create your account.

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