Plant hire software with Xero integration in Northern Ireland
UpRate helps plant hire company owners and accounts teams prepare invoices from connected hire records. Import contract charge items, review customer details and invoice choices, then submit to Xero and retrieve the invoice PDF. Choose invoicing with or without resource scheduling; human review remains part of the workflow before submission.
FREE entry covers customers and hire contracts. Scheduling and invoicing require the appropriate paid package.
Built around the hire desk.
Prepare charges from the contract
Invoice Manager can import charge items from a hire contract. Review the description, quantities and rates against the work before sending the invoice.
Review the Xero handoff
Fill out Chargeable Items, choose the Tax Rate and Sales Type, then submit to Xero. Those choices need the accounts team’s review, not a software assumption.
Get the invoice document
UpRate retrieves the invoice PDF from Xero for you to send to the customer. Keep the contract accessible while checking invoice details and status.
A Belfast invoice evidence review
Illustrative workflow: A Belfast buyer asks accounts to reconcile a hire invoice with its order and supporting work record.
Confirm the agreed hire
Review the contract and imported charge items, checking any agreed amendment to dates or quantities.
Review the invoice
Check the buyer reference and supporting evidence before reviewing Tax Rate, Sales Type and invoice recipient.
Send the reviewed document
Submit the reviewed invoice to Xero, retrieve its PDF and send it through the purchaser’s required channel.
A practical check for Northern Ireland
An invoice can need both the right reference and an explanation of the work charged. Belfast City Council’s supplier instructions and invoice terms are specific buyer references; its terms can require supporting records for charges. Ask the purchasing contact what evidence is needed for the actual hire and whether an extension is covered by the order. Where scheduling and timesheets are included, review the work record alongside the contract before preparing charges. Business remains available for invoicing without scheduling. The Xero handoff does not prove buyer receipt, acceptance or payment. UpRate does not provide Northern Ireland tax advice or establish Republic of Ireland currency and tax handling; those capabilities are not claimed.
Wider UK customer experience.
Read the full customer stories“UpRate has replaced many of our manual processes, allowing us to manage everything in one centralised system.”
Your next job.
A little simpler.
Start with customers and contracts. Add more when you need it.