Plant hire software with Xero integration in South England
UpRate helps plant hire company owners and accounts teams prepare invoices from connected hire records. Import contract charge items, review customer details and invoice choices, then submit to Xero and retrieve the invoice PDF. Choose invoicing with or without resource scheduling; human review remains part of the workflow before submission.
FREE entry covers customers and hire contracts. Scheduling and invoicing require the appropriate paid package.
Built around the hire desk.
Prepare charges from the contract
Invoice Manager can import charge items from a hire contract. Review the description, quantities and rates against the work before sending the invoice.
Review the Xero handoff
Fill out Chargeable Items, choose the Tax Rate and Sales Type, then submit to Xero. Those choices need the accounts team’s review, not a software assumption.
Get the invoice document
UpRate retrieves the invoice PDF from Xero for you to send to the customer. Keep the contract accessible while checking invoice details and status.
A Portsmouth hire variation
Illustrative workflow: A Portsmouth public-buyer hire is extended and the accounts team needs to check the amended charges.
Confirm the agreed hire
Review the original contract and the buyer’s agreed variation before importing hire charge items.
Review the invoice
Check the invoice customer, order reference, quantities, Tax Rate and Sales Type with the accounts team.
Send the reviewed document
Submit the reviewed invoice to Xero, retrieve the PDF and send it using the purchaser’s actual instructions.
A practical check for South England
An extension to a public-buyer hire needs an agreed commercial trail, not just an extra number on the invoice. Portsmouth’s supplier guidance explains the buyer’s order and purchasing arrangements; Bristol publishes a separate purchase-order invoice process. Follow the instructions for the customer actually paying for this job. Ask which person authorised the extension, whether the existing order covers it, and how the invoice must be delivered. Review the charges against the amended contract before the Xero submission. Retrieving a PDF does not prove that the council received or accepted it. UpRate does not decide the correct tax treatment, obtain an amended purchase order or guarantee a payment date.
From a hire desk in South England
Read the full customer stories“UpRate has made day-to-day work much easier, everyone has a clearer view of what’s happening, which means fewer follow-ups and better communication with the team.”
Your next job.
A little simpler.
Start with customers and contracts. Add more when you need it.